Ohio Reef Club, Inc.
(Ohio Reef) Bylaws
Name
1.
The name of the organization shall be the
Ohio Reef Club, Inc.
Board of Directors
2.
The Board of Directors, hereafter known, as the
Board shall consist of 3 positions: 2 Officers and an Officer/Treasurer
3.
The Board shall be elected by the Premium membership
by the 15th of November of each calendar year.
4.
The Ohio Reef Administrator shall be responsible for
posting a dedicated thread in Members only Board on the Ohio Reef Website to request
nominations of candidates to the Board. Nominations may be received and
accepted by posting within the dedicated thread prior to the scheduled close.
To be a candidate, a member must have attended at least two meetings within the
previous twelve months, be a Premium Member of Ohio Reef for at least 6 months and a
permanent resident of the state of Ohio.
5.
Each Premium member shall be entitled to cast
three votes, one for each position. The candidates with the most votes shall be
declared the winner.
6.
In the event of a tie, another vote between the
tied candidates would be initiated. Each Premium member will get one vote. All
Bylaws pertaining to electing a Board Member applies to second ballot. If,
after 10 days it ends in a tie; the current Board will determine the elected
board member with a majority vote.
7.
Members may be elected to not more than one
Board position. However a Board member can hold another non-elected position
such as but not limited to Site Administrator, Global Moderator, Frag Swap Chairman.
8.
The term of office of the Board shall be from
one election until the next election. The candidates will be officially elected
by the 15th of November and will officially hold the position starting January
1st of the following year.
9.
Elected or non-elected candidates are not barred
from running for other positions or the same the position at the next election.
10.
Voting shall be by online ballot. If a candidate
is unopposed, the vote shall be by acclimation. A voting poll must run at least
10 days so as to provide ample time for all Members who wish to vote to be able
to do so.
Filling Vacancies
11.
Vacancies on the Board will be filled by Board
appointment if less than 4 months before the next election. Membership will be
notified of the vacancy. Vacancies that occur with more than a 4-month lapse
before the next election will be filled by an online vote by the general
membership.
Conduct of Business
12.
Board of Directors business shall be conducted
at duly constituted meetings or through online collaboration. A quorum at such
meeting shall be three officers. Board meetings may at times be open to the
general members. Only Officers may vote at Board meetings. Each officer shall
have one vote whether in person or by proxy. All issues shall be decided by a
simple majority of the votes cast.
Lack of Quorum
13.
If the situation arises that there is less than
three Officers in office, then those Officers shall continue to manage the
affairs of Ohio Reef; but, they shall, at the earliest opportunity, hold a
membership meeting to elect the vacant Director(s). In the event a situation arises where there are no officers than Ohio Reef affairs shall be managed by Site Administrator until an officer has been elected
Powers and Responsibilities
14.
The Board shall be responsible for the
management of the Ohio Reef Club, Inc. Moderators of specific forums
may consist of non-board members as determined by the Board.
15.
Constitutional changes must be a majority vote
by the Board in favor of the change.
Finance
16.
The Ohio Reef Club, Inc. fiscal year
will end on December 31st of each year. The Board shall establish: the
membership fees, the fees for participating in the Ohio Reef Club, Inc.
activities. The Board shall be responsible for the Ohio Reef Club, Inc.
expenditures, and the general financial welfare of the Ohio Reef Club,
Inc. Property or equipment purchased by the club with club funds or donated to
the club shall be known as Club Property. In the event the club dissolves, Club
Property and Funds shall be disbursed in a manner agreeable to the remaining
members and in compliance to local, state & federal laws. The financial
records will be open for viewing to any member in good standing.
The Ohio Reef Club, Inc. Officers
17.
The Board may appoint committees from amongst
the Officers and/or the general membership
Duties of the Officers
18.
Provide leadership and supervision of Ohio Reef
activities.
19.
Act as an official representative and
spokesperson for Ohio Reef Club, Inc.
20.
Conduct Board Meetings.
21.
Conduct raffles at regular Western Ohio Reef
Club, Inc events.
22.
Reconcile monies received for the raffle with
another Board Member and turn it over to the treasurer if applicable.
Duties of the Treasurer
23.
Keep a complete and accurate record of the
financial transactions of the Ohio Reef Club, Inc. and make these
available to the Board at all reasonable times
24.
Prepare annual financial statement
25.
Ensure the safekeeping of the Western Ohio Reef
Club, Inc. financial assets.
26.
Attend to correspondence relating to the Western
Ohio Reef Club, Inc. finances including payment of bills and annual IRS filings
if applicable.
Webmaster (Site Admin)
27.
Appointed by the Board
28.
Be responsible for the regular maintenance of
the Ohio Reef Club, Inc. website.
29.
Edit the website using judgment as to the
suitability of submitted material.
30.
Be responsible for promoting the Western Ohio
Reef Club, Inc. over the Internet.
31.
Assure that the webmaster plus at least one
other designate by the Board have access and password to the Western Ohio Reef
Club, Inc. website.
Financial Transactions
32.
All checks or other documents transferring the
Ohio Reef Club, Inc. funds shall be signed by an Officer.
33.
All expenditures greater than $100.00 must be
pre-approved by the majority of the Board. All expenditures must be reported
promptly online in the Treasurer Forum Board.
Membership Fees
34.
An individual joining the Western Ohio Reef
Club, Inc. shall pay an annual fee set by the Board. The membership fee shall
be established, and may be changed when deemed necessary by a vote of the
Board.
35.
For special events, the Board may set entrance
fees for both members and non-members. The Board may also limit access to
certain meetings so that only members may attend.
Rights of Members
36.
To attend all regular meetings.
37.
To participate in all of the Western Ohio Reef
Club, Inc. activities.
38.
To enter the monthly drawings for prizes when
present at meeting.
39.
To vote on any matter put before the membership.
Commercial Activities
40.
No one shall undertake commercial activity at
the Ohio Reef Club, Inc. meetings, events, or facilities to promote
their own commercial interests, (where commercial interests shall be activities
undertaken with the purpose of making money) without approval of the Board of
Directors. This restriction, however, shall not prevent members from
participating in commercial activities, such as advertising in the Western Ohio
Reef Club, Inc. publications, providing such opportunities are also available
to non-members. The standards required to become a sponsor is to be established
by the Board.
Dissolution of Ohio Reef Club, Inc.
41.
The Ohio Reef Club, Inc. can only be
dissolved by a vote of the membership.
42.
Property or equipment purchased by the club with
club funds or donated to the club shall be known as Club Property. In the event
the club dissolves, Club Property and Funds shall be disbursed in a manner
agreeable to the remaining members and in compliance to local, state &
federal laws.
Disclaimer
43.
By joining the Ohio Reef Club, Inc. or
participating in the Ohio Reef Club, Inc. activities, or reading the
Ohio Reef Club, Inc. publications, an individual agrees to hold the
Ohio Reef Club, Inc. and it’s Board Members harmless for any loss, harm
or consequential damage, no matter how caused, resulting from the individual
being a member of the Ohio Reef Club, Inc. or participating in any the
Ohio Reef Club, Inc. activity, or acting or omitting to act as a result
of the information or advice received from the Ohio Reef Club, Inc.
meetings, individual members, activities, or publications. [url=http://www.ohioreef.com]www.ohioreef.com[/url] is
the website for The Ohio Reef Club, Inc. ; a
non-profit organization that does not in any way warranty or guarantee the
accuracy, availability or maturity of content contained on this site or other
sites Ohio Reef Club, Inc. links to. Use Ohio Reef Club, Inc.
at your own risk
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